ADMINISTRATIVE SERVICES

Overview

Strong administrative systems are critical to the smooth operation of any condominium corporation. Vista Property Management Inc. provides detailed administrative support that ensures records remain organized, communication is consistent, and operational processes function efficiently.

Our administrative framework supports both the board and residents while ensuring compliance with legislative and corporate record-keeping obligations.

Services Include:

Corporate Record Administration

Maintenance and organization of condominium records, governing documents, contracts, compliance documentation, and owner information.

Owner Database Management

Administration of ownership records, resident directories, emergency contacts, parking assignments, and electronic communication databases.

Status Certificate Coordination

Preparation and coordination of status certificates and supporting disclosure documentation.

Renovation Administration

Processing renovation applications, coordinating approvals, collecting deposits, and maintaining renovation records.

Access & Security Administration

Management of access cards, keys, fobs, intercom systems, and resident access records.

Move Administration

Coordination of move-ins, move-outs, elevator bookings, and related procedures.

Vendor & Contract Administration

Maintaining contractor documentation, insurance certificates, contracts, service schedules, and procurement records.

Communication Administration

Preparation and distribution of notices, newsletters, community updates, electronic notices, and resident correspondence.

Benefits

• Better organizational efficiency

• Improved record accessibility

• Stronger compliance management

• Enhanced communication

• Streamlined operational processes

• Reduced administrative errors

• Improved resident support

• Greater operational consistency